Planning & budgeting
Annual budget tied to real operations, not wishes.
What hurts today
Annual budget is built in Excel and rarely reconciled against operational reality.
Reconciling the internal budget against finance's own control spreadsheet is a manual, center-by-center exercise at every month-end close.
When the budget drifts, nobody knows in real time where or why.
Next year's budget starts from scratch every time.
What the module does
- Budget vs. actual by cost center, category (labor, inputs, machinery, energy, water, overhead, other) and month, with the execution percentage calculated automatically.
- Editable center × month grid, with cell-by-cell editing and drill-down to the field task or invoice that originated each expense.
- Draft → approved and locked lifecycle: while in draft, every change is logged with author and date; once locked, the system rejects any modification.
- Freezable monthly close with an integrity seal, plus a breakdown of "what this number is made of" —manual entries, unassigned spend, adjustments— before you share it.
- Reconciliation against your own control spreadsheet, center by center, classifying each difference until it closes as a match or a gap.
- Hierarchical disbursement report by expense line and activity, with the amount per hectare.
- Aggregated spend analysis by cost center, category or contractor, over any date range.
- Export any view to CSV to share or keep working on it outside the platform.
AgroMind for this module
Sample questions you can ask and get answered in seconds.
- > How much have we spent this month vs. budget, by category?
- > Which cost center has the biggest budget variance this month?
- > How much have we disbursed on the Inputs line this season, per hectare?
- > How much have we spent with contractor X this season?
You don't need to switch systems to start
It doesn't matter what you use today to track this: if it exports to Excel or CSV, it's in. The Import module — included with your account at no extra cost — uses AI to map your spreadsheet's columns to the right fields, no matter their order, name or language.
Using another system with an API or data export (ERP, HR, BI)? We'll evaluate connecting it directly during your pilot.
What changes in your operation
Budget-vs-actual variance visible by center and category, with the originating entry one click away.